Turnover verification

One record. Both sides accept it.

At custody transfer, construction and operations rarely agree on what was actually installed — because both have money riding on the answer. We're the neutral party that documents reality, asset by asset, and hands the same record to both.

Scope your site What you get per asset
01 — Why a third party

Neither side can verify their own work.

This isn't about bad faith. It's structural — the two parties are measured on opposite outcomes, and at handover that tension has to land somewhere.

Construction side

Measured on closeout

  • Final payment is held against documentation nobody scoped time for
  • Submittals are still in review while the schedule pulled energization forward
  • As-builts don't match what got installed after four rounds of field changes
  • Punch items get disputed because there's no agreed baseline of condition
Neutral We take no position on schedule, cost or fault. We document what is installed and hand the same record to both.
Operations side

Measured on uptime

  • Inheriting equipment nobody has walked with a camera and a tag list
  • No spares on the shelf and no idea which specialty tools the units need
  • PM schedule guessed at rather than built from OEM intervals
  • Discovers the discrepancies during an event instead of at handover
Both sides buy this, sometimes on the same project. The GC buys it to close out against an agreed record. The owner buys it to accept with confidence. When the record is produced by someone with nothing at stake in the outcome, the argument becomes a punch list.
02 — The deliverable

Everything operations needs, per asset and per model.

One walk-down produces all of it simultaneously. We're already in front of the unit with the nameplate in hand — every downstream document flows from that.

01

Verified asset register

Every asset walked, tagged, photographed. Make, model, serial, nameplate ratings, location, upstream feed, criticality. As installed, not as specified.

per asset
02

Discrepancy log

Every difference between the drawings and the floor, documented with photographs. Wrong model, moved location, missing tag, altered configuration, absent equipment.

per asset
03

OEM document library

Manufacturer O&M, IOM and parts documentation assembled and indexed to the exact model installed — sourced from the manufacturer, at the current revision.

per make / model
04

Spares & rebuild kits

Recommended stocking list per model with part numbers, lead times, and which items you cannot afford to be without. Rebuild kit contents where the OEM offers one.

per make / model
05

Tools & specialty tooling

What your crew needs to service the unit — including the proprietary tool that only that manufacturer makes and that nobody discovers is missing until 2am.

per make / model
06

Known issues & bulletins

Published service bulletins, field notices, firmware advisories and documented failure modes for the exact model — gathered from manufacturer and public sources.

per make / model
07

PM recommendations

Intervals per OEM specification, not a generic quarterly guess, with warranty-interval flags where a missed PM voids coverage. Loadable into your CMMS.

per make / model
08

MOP, SOP, EOP and PM

A full procedure set per model — maintenance, operating, emergency and preventive — written to your site's power paths and ready for your qualified person to approve.

per make / model
09

Technician training

Your crew trained on the procedures we wrote, at the equipment we documented. Onsite or virtual, with a written competency record per technician.

per class
03 — How it's priced

Verification per asset. Documentation per model.

A site with two hundred assets usually has fewer than twenty distinct make and model combinations. You pay to verify each asset once, and to document each model once — not two hundred times.

Level 1 — Verify
$145/asset
Walk-down and record
  • Asset walked, tagged, photographed
  • Nameplate and dataplate captured
  • Verified asset register delivered
  • Discrepancy log against drawings
  • Loadable into your CMMS
Scope it
Level 2 — Document
$1,450/model
Added to Level 1 verification
  • OEM document library, current revision
  • Spares and rebuild kit recommendations
  • Tool and specialty tool list
  • Known issues, bulletins and failure modes
  • PM recommendations with warranty flags
Scope it
Level 3 — Operate
$3,200/model
Added to Level 2
  • Full MOP, SOP, EOP and PM set per model
  • Written to your site's power paths
  • Numbered into your document index
  • Technician training on the procedures
  • Twelve months of revisions included
Scope it
What a typical hall looks like
180 assets verified, tagged and photographed$26,100
16 make/models documented — OEM, spares, tools, bulletins, PM$23,200
16 make/models with full procedure sets and training$51,200
Complete turnover verification$100,500

Illustrative. Homogeneous sites with fewer distinct models cost substantially less — a hall with 400 CRAHs of one model pays for one documentation package, not four hundred. Travel and mobilization quoted separately.

Split between the parties if that's cleaner. Construction and operations frequently share the cost, or the GC funds Level 1 to close out while the owner funds Levels 2 and 3 to operate. We'll invoice either or both, and the record is identical regardless of who pays.
04 — How we quote

Send us your number. We'll tell you yes or no.

If a budget already exists, skip the proposal theatre. Tell us what's allocated and what you need against it. If it's anywhere near practical we'll say yes and scope to fit. If it isn't, we'll say so plainly and tell you what the number would need to be — no chasing, no revised proposals, no six-week sales cycle.

01
You send the budget The allocated number and what you need for it. Asset counts, models, turnover date. Rough is fine. 5 minutes
02
We accept or decline A straight answer against your number. If we decline we tell you the figure that would work, so you can go get it or go elsewhere. 2 business days
03
Two scope revisions You get two rounds to adjust deliverables, counts or detail. That's genuinely enough, and the cap is what keeps the price fixed. Then locked
04
Delivered or disputed Fixed window agreed at signature. We deliver and invoice, or you dispute against work actually completed. No ambiguity either direction. Agreed at signature

The terms, stated plainly

What counts as a revision A change to deliverable type, asset count, model count, or scope of work. Questions, clarifications and formatting preferences are free and unlimited — they aren't revisions.
Delivered virtually by default Everything except the physical walk-down is done remotely. No travel line, no mobilization, no per diem. If a site visit is needed we quote it separately and you decide.
The clock pauses on us, not on you If we're waiting on documentation or site access, the delivery window pauses. You're never held to a date we couldn't meet because information didn't arrive.
If you dispute Payment is against work completed to that point, measured in delivered documents and verified assets — both countable, so there's nothing to argue about. The 25% engagement deposit is retained; everything beyond it is settled on what actually shipped.
Fixed means fixed Once scope locks, the price does not move — not for difficulty, not for hours, not for us underestimating. That risk is ours, which is the entire point of a fixed price.
When we decline Below the number where we can do it properly we decline rather than cut corners into a document someone follows at 3am. You'll get the honest figure and no follow-up.
Why we work this way. Most procurement burns weeks producing proposals against budgets nobody disclosed, then negotiates back to the number that existed on day one. You already know what you can spend. Tell us, and we'll spend the time on the work instead.
Send us your budget
05 — Start

Tell us what's being turned over.

Rough counts are fine. We'll come back with a fixed-scope proposal against your turnover date.

Straight answer within two business days — accepted at your number, or the figure that would work. Mutual NDA before any site documentation transmits. We hold no position on schedule, cost or fault, and we do not report to either party about the other.